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New vehicle registration to the nearest Regional Transport Office (RTO) is essential as well as mandated by the law. Under the Motor Vehicles Act 1989, every vehicle has to be registered, failing which can attract a penalty.

When you buy a new car and drive it off the showroom, the dealer provides a temporary registration number. This number is valid for a month and within this time, you need to get your car registered. Read on to know the new vehicle registration process and the documents required to do so.

What is Vehicle registration?

Vehicle registration is a process whereby your four-wheeler is officially registered with the Government of India. The purpose of registration is to establish a link between the vehicle and its owner. Without registration, it’s illegal to run your vehicle on roads.

The registration number is a unique number by which your car is recognized. During car registration, the following details are captured:

  • Chassis number
  • Engine number
  • Body type and colour of vehicle
  • Model details
  • Manufacturer details

Along with these, your personal details are also taken so that in case your car is used for any unlawful activities, the same can be traced back.

Vehicle Registration Process

The registration process for your new vehicle is pretty simple and straightforward. To register, you need to take vehicle along with the required documents to your nearest RTO. The process involves physical verification of your vehicle by an inspecting officer.

Upon successful verification, you will a permanent registration number plate within 30 days that you must display on your vehicle all the time. The validity of the number is 15 years from the date of issuance.

Necessary documents for Vehicle registration

As said, you need to provide certain documents to get your new car registered. They are:

  • Invoice: You need to submit both retail invoice and manufacturer invoice of the car.
  • RTO Form 21: Also as the sales certificate and it contains car details including its model details, year and month of manufacturing and the invoice amount. Ask for this certificate from your dealer.
  • RTO Form 22: This effectively certifies that the car sold is in compliance with road worthiness, safety and pollution among others. This too you need to obtain from your car dealer.
  • Copy of insurance: This is another essential document in the new vehicle registration process. The insurance copy must have all the details of the car.
  • RTO Form 20: This is the vehicle registration form, which you need to fill and submit to the RTO along with:
    • Copy of temporary registration
    • Valid ID proof
    • Valid address proof
    • PAN Card
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Along with these documents, take a few passport-sized photographs to attach to this form. Also, while visiting the office of the RTO, make sure to carry all documents in original for verification.

How to get car registration online?

Thanks to digitalization and increasing penetration of the Internet and smartphones among the Indian masses, you can now get your car registered online. In other words, you can get conduct the registration process over the web by yourself.

Vahan is an integrated portal through which you can carry out your new vehicle registration. Through this portal, not only can you get your new vehicle registered, but also get renewal permits and transfer of ownership, among others. On this site, you can also enter an existing vehicle number and know all its details.

However, note that even if you conduct the registration process online, a physical inspection of your vehicle is a must, without which you will not be allotted a permanent registration number.

What is the process to get a duplicate vehicle registration certificate?

If your original registration certificate is lost, stolen or misplaced, you need to get a duplicate certificate for the same. To do so first, you need to file an FIR to the nearest police station intimating about the loss or damage of the original certificate. Convey the circumstances under which the original certificate was lost, explicitly mentioning the time and place of loss.

After giving officials the first-hand information about the circumstances under which you have lost the original RC, ensure you get your contact number and address clearly mentioned to get timely information about the proceedings.

Then you need to fill Form 26, which is the duplicate registration certificate. The form is available with all RTOs, and you can even download the same. Take a print out of the form and fill the required details. In case you have taken a loan to finance your vehicle, you need to get a no-objection certificate from your financer that it has no-objection in you receiving a duplicate vehicle registration certificate.

After this, you need to take three copies of Form 26 and get them endorsed from the registering authorities in the RTO. Also, you need to submit a valid identity proof, address proof and pollution under control certificate. It’s advisable to get an affidavit on the stamp paper giving details of your car while mentioning that you have lost your original registration certificate.

Submit these documents to the RTO superintendent. After this, you need to visit the Assistant Regional Transport Office to verify and attest your identity proof. Pay the required fees and collect the receipt.  Post this, you need to once again visit the RTO superintendent to show the receipt who will verify and sign it.

Finally, collect the acknowledgment slip from the RTO which will mention the tentative date on which you will receive your duplicate registration certificate. The maximum fee for obtaining a duplicate certificate of registration is Rs. 500.

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There are many essential documents needed to buy or sell used car. The registration certificate is one of the most essential documents of them, and in case you have lost it, you need to apply for it immediately. Delaying the process could complicate matters in the long run.

Therefore, make sure to register your car as soon as you buy it and obtain the registration certificate for the same. This will not only help you save from legal hassles in the future but also establish you as a law-abiding citizen.

How to Check New Vehicle Registration Status?

The government of India has created a web portal by the name of VAHAN, the central pool of all the vehicles being driven on Indian roads. You can check the status of your new vehicle registration application by following the steps mentioned below. Open the VAHAN web portal. Enter your application number and click on the ‘View Report.’

How to Get a New Vehicle Registration Document?

In India, new Vehicle Registration documents are generally provided by the dealer at the time of delivery. So, in case you have not been provided with the required RC for your new vehicle, ask your dealer. Otherwise, you also have the option to apply for a new RC through Form 20 from the nearest RTO, online or offline. You will have to provide the necessary details and make payment for the vehicle registration documents.

How to Change Vehicle Registration?

Vehicle registration is generally changed when the ownership of a vehicle is transferred after-sale or other reasons. The first step shall be to take a No Objection Certificate from the RTO where the vehicle is registered, through Form 27 and Form 28. You will have to apply for a new RC from the new RTO location (if applicable) nearest to the new vehicle owner’s address, using Form 20.

Can Road Tax Be Paid Online?

Road tax can be paid in two ways. For offline payment, you will have to visit the nearest RTO and fill the road tax form with specific details and then pay the tax via cash or demand draft. For online payment of road tax, visit the Transport Department website of your state or UT, where the vehicle is registered. You will need to fill your Vehicle registration number and chassis number before proceeding with payments.

Can I Get Duplicate RC Online?

You can visit the RTO, or visit the Parivahan Sewa website and apply online to get a Duplicate RC. Either way, you will have to fill Form 26, along with certain proofs including an FIR for lost RC, PUCC, vehicle insurance, address proof, engine, and chassis number, etc. After providing these documents through offline or online modes, you will be asked to make a payment for the duplicate RC.

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